Browse the docs
DocsOrganisation adminFor everyone

Managing members

Invite colleagues, assign roles, and manage departures. Removal authority depends on plan (owner-only on a paid plan; owner or admin on a trial).

Owners and admins manage who belongs to the organisation. That covers inviting new colleagues and setting their role. Removing a member is also handled here, though the authority depends on your plan, see the section below. Members do not see this; it is a role-gated part of Cadence.

Inviting people

Adding colleagues is done via a shareable join link. In the members area inside the desktop app, generate a join link and share it with your colleagues. They open the link in their browser and sign up there using an email address that matches your organisation’s domain: they join your organisation rather than creating a new one. The link is domain-restricted and capped at your seat limit. The full walkthrough is in invite your team.

Assigning roles

Each person gets a role when you invite them, and you can change it later. Pick the smallest role that fits the job: member for everyone who only tracks their own work, admin for people who help run the team, owner only for those who should also control billing.

  1. Open members
    As an owner or admin, open the members area to see everyone in the organisation and their current role.
  2. Change a role
    Set the person to member, admin, or owner. Remember you cannot raise your own role, and a fresh role only takes effect once they restart the app. See roles and permissions.
  3. Confirm
    Save the change. Let the person know to restart Cadence so the new role applies.

Removing someone

When a colleague leaves, remove them from the members area. Removing a person does not erase the work they already tracked: their existing time entries stay with the organisation so your records remain intact. You are removing a person’s access, not rewriting history.

On a paid plan, removing a member is owner-only. The removal is scheduled and takes effect at the end of the current billing period: the seat runs to the end of the period already paid for, then the person loses access and the seat is freed. On a free trial, owners and admins can remove members immediately.

Seats and billing
Members count against the seats on your plan. Removing someone frees a seat, and inviting someone may use one. How seats and the plan relate is covered in managing seats.

Per-user integrations (calendars and task tools) belong to each member and are connected by them inside the app, not from an admin page here. See the integrations overview for how those work.